Trading companies and producers receive far more inquiries than they can seriously price. The ones that get answered first share a trait: they are complete enough to quote without a follow-up call.
A quotable RFQ states the product and grade against a recognizable standard, a quantity with a unit, packing, the destination port or point, the Incoterm you want priced, and your preferred payment instrument. 'Urea, best price, CIF any port' is not quotable; 'Urea prilled, agricultural grade, 5,000 MT, bulk, CIF Mersin, LC at sight' is.
End-use matters more than most buyers expect. A supplier who knows whether cargo goes to resale, blending or direct consumption can judge which certificates and which origin will actually clear your market — and price the risk correctly instead of padding for the unknown.
A realistic delivery window helps twice: it filters out suppliers who cannot perform, and it stops quotations that are technically valid but commercially useless to you.
Finally, expect KYC. Serious counterparties screen buyers as carefully as buyers screen suppliers. A company profile, a website and consent to standard due-diligence checks move your inquiry to the front of the queue.
This is exactly the information our RFQ form asks for — because it is what the other side of the trade needs to answer.