Quality & Documentation

Our six-step compliance process

1. 01

   Goods classification and HS Code

   Every item is classified and assigned its HS Code before anything else. Classification determines duties, licensing, export controls and which restrictions apply — getting it wrong at the start invalidates every check that follows.

2. 02

   Sanctions screening of product and producer

   The goods themselves and the producing entity are screened against applicable sanctions and export-control regimes — not only the trading counterparties. A permitted buyer cannot legitimise a restricted product or a restricted mill.

3. 03

   Buyer and UBO verification

   The buyer is verified together with its ultimate beneficial owners. Corporate documents, ownership chain and control are established, so the party behind the transaction is known and not just the name on the letterhead.

4. 04

   Written confirmation of bank, shipping, and insurance

   The banking channel, carrier and insurance arrangements are confirmed in writing before execution. Verbal assurances about routing or payment channels are not accepted as confirmation.

5. 05

   Contract with sanctions and end-use clauses

   The contract carries explicit sanctions-compliance and end-use clauses, binding both sides on permitted destinations, permitted use and re-export. Compliance becomes a contractual obligation, not an expectation.

6. 06

   Full record-keeping of documents and decisions

   Every document and every decision — including the reasoning behind approvals and rejections — is retained as an auditable record, so any transaction can be reconstructed years later.

Documents we coordinate

• Commercial invoice
• Packing list
• Certificate of origin
• Certificate of analysis (COA)
• Inspection reports
• Phytosanitary / veterinary certificates where applicable
• Transport documents