Quality and documentation

Six control points

1. 01

   Goods classification and HS Code

   The process requires goods to be classified and assigned an HS Code before later checks. Classification determines duties, licensing, export controls and which restrictions apply. Later checks rest on that classification.

2. 02

   Sanctions screening of product and producer

   The process requires screening the goods and the producing entity against applicable sanctions and export-control regimes, not only the trading counterparties. A permitted buyer cannot legitimise a restricted product or a restricted mill.

3. 03

   Buyer and UBO verification

   The process requires the buyer and its ultimate beneficial owners to be verified. Corporate documents, ownership chain and control are established so the party behind the transaction is known, not only the name on the letterhead.

4. 04

   Banking, shipping and insurance confirmation

   Where a transaction proceeds, banking, shipping and insurance arrangements are confirmed in writing where those channels apply. Verbal assurances about routing or payment channels are not treated as confirmation.

5. 05

   Contract with sanctions and end-use clauses

   Contracts that TTC takes forward are required to carry sanctions-compliance and end-use clauses, binding both sides on permitted destinations, permitted use and re-export.

6. 06

   Documentation and record-keeping

   Relevant transaction documents and compliance decisions, including the reasoning behind approvals and rejections, are retained according to the applicable operational and legal requirements. This page does not state a retention period.

Documents typically coordinated

• Commercial invoice
• Packing list
• Certificate of origin
• Certificate of analysis (COA)
• Inspection reports
• Phytosanitary / veterinary certificates where applicable
• Transport documents